Last updated: 21st May 2018
EquinePromotor is part of Friday Media Group Ltd and is a classified ads marketplace established to accurately match item sellers and service providers with a relevant buying audience.
We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. "Personal Information" is information that identifies you as an individual such as your name, date of birth, email address, IP address and telephone number.
How do we collect information from you?
The majority of the Personal Information you provide to us freely when you submit to us your advertisement copy or enquire about an item or service via the website. If there is any information you would prefer us not to have, please omit this from any submissions sent to us. Some personal data is necessary for us to create an account for you, so in the instance where you do not want to share this Personal Information, we will be unable to provide our services to you.
Some information we collect and store, whilst voluntarily given by yourself, may have been unintentional, such as information divulged through the use of search tools and content you interact with.
Other sources we use also include:
- Our group websites
- The software applications made available by us for use on or through computers and mobile devices
- Publicly available information;
- Other tools and applications
What Personal Information do we collect?
Personal Information we collect and store about you may include the following:
- General identification and contact information: your name; address; email; IP address; telephone details; gender; marital status; family status; date and place of birth; physical attributes including photos
- Other sensitive information: political opinions, racial or ethnic origin, trade union membership, religious beliefs and criminal record.
- Information enabling us to provide products and services: age, location, whether or not you hold a driving licence
- Information from Apps: User generated content submitted through contributing to online forums, commenting on blog posts, completing onsite forms or emailing any of our internal services teams
- Professional history information available publicly: educational background; employment history; skills and experience; professional licenses and affiliations; educational and professional qualifications
- Marketing preferences: defined when entering a competition or prize draw, submitting a survey response or other sales/marketing promotional activity
- Statistical information: aggregate statistical information about site visitors and users for internal use and for other lawful purposes such as salary comparison services. Where we utilise such information, we will do so using an anonymous format and not include any Personal Information.
What legal basis do we rely on to process your Personal Information?
- Consent: In some cases, EquinePromotor processes your data with your consent. For example, we rely on consent when linking your EquinePromotor account to your Social Network account. You have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn
- Processing required to fulfil a contract: EquinePromotor may process your data when we need to do this to fulfil a contract with you, such as to send your online enquiry to an item seller or service provider you’ve initiated a conversation with
- Legitimate Interest: EquinePromotor can also process your data when it is deemed our legitimate interest to do so and when these interests are not overridden by your data protection rights
Our legitimate interests include:
- Ensuring the security and integrity of our Services at all times
- Enabling our Websites and Apps to operate effectively
- Protecting and maintaining the safety, health and welfare of our customers, employees and other individuals
- Promoting, marketing and advertising our products and services and/or sending promotional communications which are relevant and tailored to individual customers
- Understanding our customers activities, needs, behaviours and preferences
- Developing new products and services and improving existing products
- Managing complaints, queries, customer contacts or disputes
- Fulfilling our obligations to our customers, employees and shareholders
The basis for processing this information will be based on an applicable legal obligation. Other examples where EquinePromotor may process your data include complying with our legal and regulatory obligations, such as preventing, investigating and detecting crime, fraud or anti-social behaviour, This may include the need to work and share this information with law enforcement agencies.
Who do we share your Personal Information with?
EquinePromotor may make Personal Information available to the following:
- Aggregators and other agents: Whilst undertaking our business purpose to help you find relevant products and services, EquinePromotor may make Personal Information available to third parties such as aggregators and other intermediaries and agents and other carefully selected business partners
- Our service providers: This includes, but is not limited to, external third-party service providers such as accountants and auditors, IT systems, support and hosting service providers, market research and analysis service providers, data storage and cloud providers and other outsourced providers that assist us in carrying out business requirements
- Governmental authorities and third parties involved in court action: EquinePromotor may share Personal Information with governmental or other public authorities and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate. Examples would be to comply with applicable law, protect our operations, and to protect the rights of ourselves, our group, you or others
- Other third parties: Where appropriate, we may occasionally share Personal Information with other third parties. This will always be done under contract and in accordance with your instructions.
Friday Media Group utilise a number of services and third party products to aid us in providing you with the best on and offsite experience we can. Some of these services are non-negotiable and any request not to have your data shared with these services may mean we are unable to provide you with use of our site(s). In case of a query, please contact our DPO using the details provided below and we will be able to assist you further.
The following is a list of services we utilise and that details we hold about you may be shared with and why:
Business Intelligence/User Experience
To optimise our on-site conversion processes, providing you with smoother transaction experiences.
- To amplify and promote our call to actions and data capture forms.
- To allow us to communicate with you on-site via web chat services.
- To guide our business decisions, providing you with a better product and experience.
- To visualise and analyse website usage data (including user journeys and paths).
- To optimise our sales and marketing campaigns, ensuring they are best tailored for your interests and purposes of using our services.
We work with the following Third Parties to facilitate the above:
- Google Analytics
- MySQL workbench
- Yandex Metrica
- Data Studio
Direct & Automated Marketing
We may share your data with Third Party processors for the following purposes:
- To contact you via Email; SMS; Social Media; Telephone and Mail regarding orders; offers; promotions; products or services.
- To enhance and improve our marketing/advertising campaigns to you, providing you with a more tailored service.
- To facilitate in providing you with an improved product or service.
- To enrich our data, with your consent, for the purposes listed above.
- To automate our internal marketing processes and services.
We work with the following Third Parties to facilitate the above:
- Google Adwords
- Microsoft Adcentre
How we use Personal Information?
- Provide marketing information to you (including information about other products and services offered by selected third-party partners) in accordance with preferences you have previously provided. Please be aware you can always change these at My Account
- Carry out market research and analysis, including satisfaction surveys
- Allow you to participate in contests, prize draws and similar promotions
- Enable social media sharing functionality
- Personalise your experience on EquinePromotor by presenting information and advertisements tailored to you
- Manage our infrastructure and business operations, and comply with internal policies and procedures
- Comply with applicable laws and regulatory obligations
- Establish and defend legal rights; protect our operations or those of any of our group companies or customers (you)
- Resolve complaints, and handle requests for data access or correction
- Communicate with you as part of our business and distribute important information regarding changes to our policies
Tailoring the advertising we show you:
EquinePromotor is part of the Friday Media Group network and we may take the opportunity to use information we know about you to show you relevant advertising and marketing from our own group of sites, as well as from third party advertising networks we work with.
Friday Media Group works with online advertising companies to provide you with advertising that is as relevant and useful as possible. Personalisation may be informed by various factors such as the content on EquinePromotor you are using, viewed content from the wider Friday Media Group network of sites, from information you provide, historical searches you conduct, or may be based on your other interests.
Friday Media Group provides you with complete control over what adverts you see and from who in relation to the use of your personal information. You can view the full list of preferences used for advertising options and select which to keep or to opt-out from by updating your advertising preferences. You should be aware however, Friday Media Group uses the delivery of third party advertising as one of its revenue streams for sustainability and subsidised rates of advertising to private selling audiences. As such, by opting out, you will still be shown advertising on all of the Friday Media Group network of sites, however these advertisements will no longer be personally relevant to you or help to enrich your experience on our sites.
How can you manage or delete Personal Information?
Below are the ways in which you can take control of how we use your Personal Information:
When you register or send an enquiry through EquinePromotor, you will create an account on the site, against which we will store your basic details such as name, sex and location. On future visits, when logging in to your 'My Account' area, it is protected by your password and may only be accessed by you. You can manage the content and information in your Account at any time, by logging in to your "My Account". As part of the account creation process, you will also agree to our Terms and Conditions and can choose how we keep in contact with you. If you want to update your marketing preferences, you can do so at any time by logging into your account and updating your preferences.
You can also opt to use our Privacy Number service, whereby we will use a third party services called IOVOX
to replace your Personally Identifiable number with a re-usable alternative that reroutes calls to the number of your choice when rung.
Communications and Promotions:
You can decide to update your preferences or unsubscribe from any marketing or promotional information that we may send to you by using the below methods:
- Using the preferences or unsubscribe functions at the bottom of any email we send
- Amending your account details by logging in to our website and opting-in/out of the available communication preferences options
- Contacting us
- Emailing our DPO using the details found below
When you access our website online, we store some information about you. This is generally anonymous and used for statistical purposes. However, EquinePromotor uses a specific cookie to work with Google Universal Analytics and help us to understand how logged in users interact with our site. We do this by utilising a User ID we store against every user and combining this with the Google Analytics stored information. The information we collect helps us to provide a better experience and allows us to understand how you use EquinePromotor to fulfil your goals.
You can however learn more about privacy at Google or choose to opt-out of this feature entirely by installing the Google Analytics Opt-out Browser Add-on.
Deleting your Personal Information:
If you would like to permanently delete your account and all information held on you (that isn’t legally required to be kept for legitimate business purposes), you can send an email to our Data Protection Officer (DPO) with the subject line "Permanently delete my information and account". Make sure to let us know who you are so we can identify the information to be permanently deleted.
EquinePromotor is committed to keeping your personal data safe and secure from unauthorised access to or unauthorised alterations, disclosure or destruction of information that we hold. We operate secure data networks protected by industry standard firewall and password protection. We have security measures in place to attempt to protect you to our fullest capability. To minimise any potential breach or misuse, only cleared employees have access to the Personal Information that you provide us.
EquinePromotor use third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be nonnegotiable. These providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies.
Location based services:
In some instances we will use location information made available to us to provide you with items, products and services close to you and to improve the general experience we provide to you. In no case will we merge such information with any personally identifiable information. We will at no times be able to connect you personally in connection with the respective location. You may at any stage opt out of location tracking by updating your device settings.
There are two methods utilised for identifying your location, either using your devices IP address or by utilising GPS data that your mobile device, such as an iPhone, stores and shares.
For GPS services, we use ‘W3 Geolocation API’. As its use is a subject of privacy, we will only use this if you agree to it. Once opted-in, we will use this information to provide you with job offers close to you and to improve our Products and Services. In no case will we merge such information with any personally identifiable information. We will at no times be able to connect you personally in connection with the respective location. You may at any stage opt out of location tracking by updating your device settings.
When using EquinePromotor, you may also consent to push notifications, text messages, alerts, emails or other types of messages directly sent to you outside or inside of the website to your mobile device or desktop browser. If you declare your consent to receive such messages a device token will be generated, which will be associated with your device.
You have the following rights:
- The right to ask what personal data that we hold about you at any time (Friday Media Group retain the right to charge an administrative fee, fixed at £10, in cases where the request for information can be deemed excessive)
- The right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you free of charge
- The right to opt out of any marketing communications that we may send you
- The right to object to how your Personal Information is being used;
- And ultimately the right to request erasure of any data we hold on you in line with legal obligations to the contrary
If you wish to exercise any of the above rights, please contact our DPO using the contact details set out below.
Third Party Privacy Practices
EquinePromotor may make links to other websites available to our customers where we feel there is a benefit or service that our customers may find useful. When you click on such links, you may leave our Site. In some instances, pages we operate may contain information provided by third-parties.
Who to contact about your Personal Information
The data controller responsible for your information is EquinePromotor.
If you have any questions about this policy or our use of your Personal Information you can email: [email protected] or write to the Data Protection Officer, Friday Media Group Ltd, London Road, Sayers Common, West Sussex, BN6 9HS.
If you do not think we are handling your Personal Information adequately, you have the right to lodge a complaint with the Information Commissioner's Office.
The Site is operated by Friday Media Group Ltd, registered in England. Registered number: 01874025. Registered address: London Road, Sayers Common, West Sussex, BN6 9HS